Financial Services

Richard Evitch
Assistant Director

The Financial Services Division monitors and ensures compliance with state, federal and departmental laws, policies and regulations pertaining to financial activity. The division also provides technical support and training to all areas of ADCRR by establishing proper financial procedures. The division provides a variety of mandatory, periodic and ad hoc financial and performance measure reports to federal agencies, Governor's office, State legislature, other external stakeholders, and to all levels of management at ADCRR. The division collaborates with ADCRR leadership and is the agency's point of contact with the Governor's Office of Strategic Planning and Budgeting (OSPB), Joint Legislative Budget Committee (JLBC), Department of Administration's General Accounting Office (ADOA-GAO), and (ADOA-SPMO) the Surplus Property Management Office. The division also works closely with the State Procurement Office (ADOA-SPO).

The Financial Services Division Assistant Director is responsible for the agency's budget and finance activities via the aforementioned activities and those summarized in the sections below as the leader of two dynamic bureaus - Accounting and Budget.

Financial Services Division Deputy Assistant Director's Office

The Deputy Assistant Director leads the Accounting Bureau and Business Intelligence & Reporting section. The Office provides technical support to the field Business Offices and oversight of all financial matters and reporting. The bureau is the point of contact for the Department of Administration's General Accounting Office (ADOA-GAO) Additionally, all questions regarding AZ360FIN should be directed to the FSD manager for the corresponding unit. If the AZ360FIN issue requires escalation, Lakeisha Lewis will escalate the issue in her capacity as the Comptroller and Liaison.

Payroll Unit

The Payroll Unit provides operational support to the agency to ensure timely and accurate payroll, travel claims and employee reimbursements. The unit tracks and corrects payroll errors, provides technical guidance, ensures compliance with related statutes and rules, provides payroll information to employees, and supports the performance of approximately 150 payroll timekeepers throughout the agency.

Accounts Receivable & Inmate Trust Account Unit

The Accounts Receivable & Inmate Trust Unit provides support and assistance to staff, customers, vendors, complex business offices, inmates, their family and friends. The unit is responsible for the financial management and operations of the inmate accounts and the posting of daily cash receipts into the Keep Trak Banking system and AZ360FIN.

Fixed Assets & P card Administration Unit

The Fixed Asset Unit provides support and assistance to the Agency in managing assets, P Card and Ghost Cards. The Fixed Asset Unit is responsible for the identification, tracking, valuation, and management of fixed assets throughout their lifecycle. We ensure that fixed assets are properly booked in AZ360FIN and support the completion of quarterly and annual physical inventories.

The P Card Administrator is dedicated to providing our agency cardholders with a seamless purchasing experience while ensuring compliance, control, and cost savings. We take care of card activations, training on card usage policies and procedures, monitoring transactions, establishment of spending limits and control, and resolving any issues that may arise.

Accounts Payable and Grants Unit

The Accounts Payable Unit is responsible to provide customer service to the Agency, Complex Business Offices, staff and vendors. Its primary role is to pay bills in an accurate, timely, reliable and proficient manner while complying with the procurement rules, State of Arizona Accounting Manual, other statewide and agency policies The unit is also responsible for providing training and support to the agency.

The Grants Unit supports the agency and programs by collaborating with staff to research and assess grant opportunities, manage documents/reports, and track grant results. The Grants Unit works in coordination with the Budget and Accounting sections to evaluate applications, ensure compliance with statutes and regulations and provide technical assistance to grantees.

Budget Bureau

The Budget Bureau is responsible for development and execution of the agency's budget. It prepares and submits annual budget requests to the Governor's office. The bureau allocates and loads the annual budget in the AZ360FIN , tracks and monitors expenditures, encumbrances, and revenue, and performs monthly projections and financial analyses. The bureau produces recurrent and ad hoc financial reports to maintain the agency's leadership informed of the current status of funds and of potential risks and/or reallocation needs. The Bureau is the agency's point of contact with the Governor's Office of Strategic Planning and Budgeting (OSPB) and the Joint Legislative Budget Committee (JLBC) and is responsible for preparing and submitting legislative and statutorily mandated reports.

The Budget Bureau is responsible to prepare and submit the annual budget request to the governor's office. The bureau allocates and loads the annual budget in the AZ360FIN , tracks and monitors expenditures, encumbrances, and revenue, and performs monthly projections and financial analyses. Its position control unit also tracks the activity pertaining to over 10,000 positions assigned to the agency (e.g. FTE totals, filled status, classification, appropriation, fund sourcing, grade, salaries). The bureau produces recurrent and ad hoc financial reports to maintain the agency's leadership informed of the current status of funds and of potential risks and/or reallocation needs. The Bureau is the agency's point of contact with the Governor's Office of Strategic Planning and Budgeting (OSPB) and the Joint Legislative Budget Committee (JLBC) and is responsible for preparing and submitting legislative and statutorily mandated reports. The bureau ensures that the agency's funding from appropriated (over $1 billion) and non-appropriated (over $80M) sources is expended in accordance with state and federal laws and regulations and their legislative and statutory intent.

Mail Room

The mailroom organizes and distributes incoming and outgoing mail for the central office locations. The mailroom supports the agency by devising mail routes based on delivery needs. The mailroom also serves as a central receiving area for goods purchased for the central office.

Business Intelligence and Reporting

The business intelligence and reporting section provides data transformations to assist agency personnel in the decision-making process. The goal is to prepare, analyze and present agency budget and financial information in a consumable form via dashboards and visualizations that include charts and graphs.

Accounting Bureau

The mission of the Accounting Bureau is to accurately process the financial transactions on behalf of the agency and report financial information to agency leaders, divisions, and external stakeholders, including vendors, government agencies and auditors. The Accounting Bureau is also responsible for providing guidance and support to complex business offices and staff regarding AZ360FIN, APP and to ensure compliance with the State of Arizona Accounting manual (SAAM), ADCRR policy and Generally Accepted Accounting Principles. The Central Office Accounting Bureau consists of the five units listed below.

Procurement Services

Procurement Services, led by Chief Procurement Officer Kerry Wells, is responsible for, but not limited to, the procuring of equipment or supplies, contracting for professional services, and intergovernmental and interagency service agreements for the Department.

Procurement Services/Request for Proposal (RFP)
Open solicitations are available through the state e-Procurement system which is now known as the Arizona Procurement Portal with direct access to http://app.az.gov. Questions regarding Procurement Action should be addressed to Procurement Services at [email protected].