Inmate Trust Accounts
The Financial Services Bureau acts as monitor and enforcer of state, federal and departmental laws, policies and regulations pertaining to financial activity, as well as technical support to all areas of ADC by establishing proper financial procedures. The Bureau provides a variety of mandatory, periodic and ad hoc financial and performance measure reports to federal agencies, Governor's office, State legislature, and to all levels of management at ADC. The Bureau works closely with the Department of Administration's General Accounting Office, the State Procurement Office and the Surplus Property Management Office.
The Financial Services Bureau is divided into five functional areas made up of the Administrator's Office, Business Office, Finance, Procurement Services and Fleet and Inventory.
Administrator's Office - The Administrator functions as the Chief Financial Officer to represent the Department in interagency and intergovernmental forums. Within the ADC, the Administrator's Office provides technical support to the field Business Offices and oversight of all financial matters. This office provides administrative support to HRIS users.
Business Office - This unit coordinates the budget for the department's Administrative Services Divisions. It is responsible for the development, administration, tracking and reporting of the department's Agency Support and the budget for the Division of Administrative Services. The office prepares and processes purchase requests, expense transfers, fund transfers, as well as administrative and program cost accounting reports.
Accounting - The Accounting Section processes financial transactions such as payments to vendors, payments to employees for travel, deposits, expenditure transfers and budget transfers. It also provides financial statements and management reports as well as accounting and AFIS system support to field staff.
The Payroll Section tracks time and attendance and distributes paychecks for all ADC employees, accounts for leave balances accurately and timely, and provides payroll information to employees, timekeepers, and the Department's Personnel Services Unit.
Inmate Trust Accounts Section is responsible for the bank reconciliation of the Inmate Trust Account. This section accounts for and distributes monies collected from inmates for state filing fees, federal filing fees, and court ordered restitution payments. The section provides support to Inmate Trust Account field staff and system support for the Inmate Trust Account system.
The Inventory Control Unit oversees the control and accountability of ADC owned equipment and capital property from acquisition through disposal.